Purpose

The British Beauty Awards is committed to protecting the privacy and personal data of our clients, participants, employees, and partners. This policy outlines how we handle, store, and process personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Scope

This policy applies to all personal data processed by The British Beauty Awards, including data collected through our website, online shop, competitions, and any other business-related activity.

Principles of Data Protection

The British Beauty Awards adheres to the following principles:

1. Lawfulness, Fairness, and Transparency
• Personal data will be processed lawfully, fairly, and in a transparent manner.
2. Purpose Limitation
• Data will only be collected for specified, explicit, and legitimate purposes.
3. Data Minimisation
• Only data that is adequate, relevant, and necessary for the purpose will be collected.
4. Accuracy
• Data will be kept accurate and up to date.
5. Storage Limitation
• Data will only be stored as long as necessary for the purposes outlined.
6. Integrity and Confidentiality
• Data will be processed securely to prevent unauthorized access, loss, or damage.

Personal Data We Collect

We may collect the following types of personal data:

• Name, address, and contact information (e.g., email, phone number).
• Payment details (for shop orders or competition entries).
• Information provided for competition entries (e.g., business name, category).
• Website usage data (e.g., cookies, IP addresses).

How We Use Personal Data

We use personal data to:

• Process competition entries and shop orders.
• Communicate with clients and participants regarding their entries, purchases, or updates.
• Improve our services and website functionality.
• Comply with legal obligations or resolve disputes.

Sharing of Personal Data

We do not sell or share personal data with third parties unless:

• It is necessary for the fulfilment of orders or services (e.g., payment processors, delivery services).
• Required by law (e.g., regulatory authorities or law enforcement).

All third-party service providers are vetted to ensure compliance with UK GDPR.

Data Retention

• Competition Entries and Supporting Evidence: Retained for 3 months following the competition’s conclusion.
• Shop Order Records: Retained for 2 months in line with financial record-keeping requirements.
• Marketing Data: Retained until consent is withdrawn . Once the retention period has passed, data will be securely deleted or anonymized.

Data Security

The British Beauty Awards implements robust security measures, including:

• Secure payment gateways and encrypted data transmission.
• Restricted access to personal data for authorized personnel only.
• Regular reviews of data security practices and policies.

Your Rights

Under UK GDPR, individuals have the following rights:

1. Right to Access: Request access to personal data we hold about you.
2. Right to Rectification: Request corrections to inaccurate or incomplete data.
3. Right to Erasure: Request deletion of personal data where applicable.
4. Right to Restrict Processing: Limit how your data is used in certain circumstances.
5. Right to Data Portability: Request transfer of your data to another service.
6. Right to Object: Object to data processing for direct marketing or other purposes.

How to Make a Request

If you wish to exercise any of these rights, contact us at:
Email: help@thebritishbeautyawards.co.uk

Cookies

Our website uses cookies to enhance user experience and collect website usage data. By using our website, you consent to the use of cookies in accordance with our  Cookie Policy.

Data Breaches

In the event of a data breach, we will:

1. Investigate and contain the breach immediately.
2. Notify affected individuals where required by law.
3. Report the breach to the Information Commissioner’s Office (ICO) if necessary.

Changes to This Policy

We reserve the right to update this policy to reflect changes in our practices or legal requirements. Updates will be published on our website, and where necessary, we will notify individuals directly.

Contact Information
For questions about this policy or how your data is handled, please contact:
Email: help@thebritishbeautyawards.co.uk
Address: Unit A, 82 James Carter Road, Mildenhall, Bury St Edmunds, IP28 7DE